#Outlook 2016 archive emails profile set to 12 months Offline

If you have to change the number of selected months of email to synchronize with your cached mode '.ost' file, follow these steps: The following table provides the different default values for different hard disk sizes.

#Outlook 2016 archive emails profile set to 12 months Offline

To reduce the effect of the Outlook offline data file (.ost), the default number of months that are configured for your profile varies by the size of your hard disk. Mail to keep offline settings that are lower than 1 year are honored. Groups folders only synchronize a maximum of 1 year. This occurs because Outlook retrieves the additional items from your mailbox on the server that's running Exchange Server. If you click the More link, additional items that meet your search criteria are displayed in the search results. This message is shown in the following screenshot.ДЄdditionally, if you search for email items in your mailbox, the search results may display the following text at the bottom of the results: There are more items in this folder on the serverД¬lick here to view more on Microsoft Exchange Additionally, older items may seem to be missing, and you might receive the following message and hyperlink at the bottom of the list of items: In this scenario, the email folders for these mailboxes may show item counts that are lower than expected. Your Exchange email account is configured to use Cached Exchange Mode. If you're running Outlook 2013, the account must be your primary account. This might be an additional, shared, or automapped mailbox, or public folders.ДЇor more information about this issue in Outlook 2019, Outlook 2016, or Outlook for Office 365 related to shared mailboxes or public folders, see the following article in the Microsoft database:ДЈ140747 Only a subset of items is synchronized in shared mailboxes or public folders in Outlook 2016 If you're running Outlook LTSC 2021, Outlook 2019, Outlook 2016, or Outlook for Office 365, this account might be your primary mailbox or another mailbox to which you have delegate access or another permission. You're connected to an Exchange Server mailbox. You're using Microsoft Outlook LTSC 2021, Outlook 2019, Outlook 2016, Outlook 2013 or Outlook for Office 365.